Club Rules

1. THE NAME:  The name of the Club shall hereafter be “THE LAND ROVER    SERIES ONE CLUB” hereafter referred to as “the Club”.

2. OBJECTS: To further interest in the maintenance, usage and restoration of Series One Land Rovers.  - To produce information through research and technical help, and to assist in the location of spares and expertise.  - To arrange meetings for members on an occasional basis.  - To issue 5 Newsletters per annum.  - To promote a limited display of different models at motoring festivals etc., and thus to encourage interest in the Series One Land Rover.

3. CONSTITUTION:  The Club shall be open to all who have an interest in Series One Land Rovers.

4. AFFILIATION:  The Club shall be affiliated to the Association of Rover Clubs, and  shall be bound by the rules of the Association.             

5.  MANAGEMENT:  The authority and responsibility for the transaction of the business of the Club for it’s management shall be vested in a Committee, who, in addition to the powers and authorities expressly conferred on them by these rules, may exercise all powers and do all acts in furtherance of the objects for which the Club is established, other than those expressly directed or required to be exercised by the Club in General Meeting.

6.  ELECTION OF OFFICERS:  The Treasurer, Secretary, Auditor and Committee shall be elected at the Annual General Meeting, and, subject to termination of office by resignation or otherwise, shall remain in office until their successors are appointed at the next Annual General Meeting following their appointment. The Committee shall have power to co-opt other members as they deem necessary. The retiring Officers and other members of the Committee shall be eligible for re-election.

7.  COMMITTEE:  The Committee shall consist of not less than 6 members, exclusive of the Treasurer and Secretary, who shall be ex-officio members of the Committee. The Committee shall elect from among it’s own members a Chairman and Vice-Chairman. One half of the Committee shall form a quorum.

Nomination of candidates for election to the Committee must be received by the Secretary not less than seven days before the Annual General Meeting with an intimation in writing signed by each member nominated that he is willing to serve. Nominations of candidates shall be signed by the member proposing them. The Committee shall have power to appoint a subcommittee of not less than three persons to meet on it’s behalf in respect of any matter which is specifically referred to such sub-committee.

8.  MEETINGS OF COMMITTEE:  The Committee shall meet whenever summoned by the Secretary who may convene a meeting of his own accord, or shall do so by the direction of the Chairman, or on a requisition signed by one half of the Committee.

9.  ABSENCE FROM COMMITTEE:  Any member of the Committee who absents himself from three consecutive meetings, without sufficient reason, shall be understood to have resigned his position from the Committee.

10.  DUTIES OF SECRETARY:  It shall be the duty of Secretary to attend in person or by deputy all meetings of the Club and all meetings of the Committee, and to take minutes of the proceedings. Such minutes shall be entered in a book and presented for confirmation at the following meeting. Such minutes may be taken by another member of the Committee by agreement.

11.  BANKING:  All Monies of the Club shall be banked by the Treasurer in the name of the Club, and no disbursements shall be made therefrom except in accordance with the form or forms authorized by the Committee.

12.  ACCEPTANCE OF MEMBERS:  Acceptance of application for membership to the Club shall in the final instance always with rest the Committee, who shall not be obliged to accept any application. Membership of the Club shall continue for the period covered by the current subscription.

13.  VOTING AT COMMITTEE MEETINGS:  Each member present at a Committee meeting shall be entitled to exercise one vote. The Chairman shall not vote except in the exercise of a casting vote. The Committee shall vote by ballot if any members present so demand.

14.  VOTING AT ANNUAL GENERAL MEETINGS:  Only those whose application has been accepted shall be eligible to vote at any General Meeting.

15.  SUBSCRIPTION:  The Annual Subscription shall be decided by the Committee and may be reviewed from year to year at the Annual General Meeting.

16. PAYMENT OF SUBSCRIPTION:  Subscriptions shall be payable after a period of twelve months from the date of payment.

17.  NON_PAYMENT:  Any member of the Club who has not paid his subscription within two clear months of the date on which it became due shall be notified of the fact by the Secretary or Treasurer, and one month thereafter any member who has still failed to pay subscription may, unless sufficient reason be shown to the register of members forthwith. No member whose subscription is in arrears shall be able to take part in any activity promoted by the Club.

18.  RESIGNATION:  Any member wishing to resign his membership shall give notice in writing to the Secretary on or before the date on which it is due, otherwise he/she shall be liable to pay his subscription for the following year. Also any member ceasing, voluntarily or otherwise, to be a member of the Club shall thereafter cease to have any claim on the property of the Club or to enjoy any of the privileges of membership, but he shall remain liable for the payment of any debts due to the Club from him or her.

19.  USE OF THE CLUB NAME AND ADDRESS AND LAND ROVER LOGO:  The name and address of the Club shall not be given by a member as his/her address for any trade, advertising or business purposes or in connection with any legal proceedings. Furthermore, the use of the Land Rover Logo has been approved only for use by the Club and not by individual members in connection with their trade or business.  

20.  EXPULSION OF MEMBERS:  It shall be the duty of the Committee, if at any time they are of the opinion that the interests of the Club so require, to invite by letter any member to withdraw from the Club within a time specified in such letter, and in default of withdrawal to submit the question of his expulsion to a meeting of the Committee to be held within six weeks after the date of such letter. Members of the Committee shall be given at least seven days notice that a question of withdrawal or expulsion is to be discussed at a meeting of the Committee. The member whose expulsion is under consideration shall be given at least seven days notice of such a meeting and shall be allowed to offer an explanation of his/her coduct verbally or in writing, and if two thirds of the members present shall then vote for his expulsion he/she shall thereupon cease to be a member of the Club.

21.  THE ANNUAL GENERAL MEETING:  The Annual General Meeting of the Club shall be held in the month of May or as near as is practical upon a date and time set by the Committee.

The Annual General Meeting shall:

1. Recieve from the Committee a full statement of account duly audited showing reciepts and expenditure for the year ending the last day of February.

2. Recieve from the Committee a report of the activities of the Club during the said year.

3. Elect the Secretary, Treasurer and Auditor.

4. Elect the Committee.

5. Settle any renumeration for the Officers of the Club.

6. Decide on any resolution which may be duly submitted to the meeting as hereinafter provided.

22.  SPECIAL GENERAL MEETING:  A special General Meeting may be convened by direction of the Committee, or on a requisition to the Secretary stating the business for which the Special General Meeting is required and signed by not less than 12 members.If the meeting so requisitioned be not convened within 21 days, the said 12 members may convene such a meeting. At least 21 days notice of all general meetings shall be given, but the non-reciept of such notice by any member shall not invalidate the proceedings.

23.  AGENDA:  When members wish a matter to be discussed at a general meeting the text of such matter signed by at least two members shall be sent to the Secretary at least 14 days before the date of such meeting so that it may be included on the agenda. A copy of the agenda shall be sent to each member at least 5 days prior to the meeting, but the fact that any member has not recieved a copy of the agenda shall not invalidate the proceedings. No business which is not included on the Agenda shall be discussed at the meeting unless every member present is in favour thereof. Should the proposer of any motion fail to move a resolution in respect of the relevant item on the Agenda then any other member shall be entitled to so.

24.  VOTING:  Every person with a right to be present may excercise one vote. Husbands and wives or any other jointly paying one subscription shall only have one vote. The Chairman shall not vote execept in the exercise of a csting vote. At all general meetings, exceopt as provided in Rule 27, a majoity of votes decides a reesolution. At any gneral meeting any 12 members may demand a Poll, and thereupon the meeting shall be adjourned to a time and place to be named by the Chairman, and a postal vote shall be taken of all members of the Club. The  decision of the members, as shown by such a postal vote, shall be reported to the adjourned meeting, and shall be deemed to be the decision of such meeting.

25.  RIGHT TO BE PRESENT:  No one can take part in general meetings unless he/she has had his application accepted and has paid his subscription according to these rules.

26.  OBSERVANCE AND INTERPRETATION OF RULES:  Every member binds himself to abide by the rulesof the Club, and also by any modifications therof made in conformity with such rules, and also to accept as final and binding the decision of the Committee in all cases of dispute or disagreement as to the interpretation of these rules.

27.  ALTERATION OF RULES:  Any alteration may be made to these rules by a General Meeting provided:

1. That the proposed alteration has been submitted to the Secretary of the A.R.C.

2. That details of the proposed alterations are inclided in the notice of the General Meeting.

3. That the resolution proposing such alteration is carried by two-thirds of those voting should a Poll be deemed as provided for in Rule 24.

28.  CLUB BUSINESS AND EVENTS:  Any member convicted of an offence arising out his being in charge of a motor vehicle in any Club event or on Club business shall thereupon be liable to expulsion from the Club under Rule 20.

29.  CARAVAN RALLIES:  Caravan Rallies shall only be promoted with the prior authority of the A.R.C. Furthermore, strict adherence to the Caravan and Camping Rules issued by the A.R.C. must be maintained at all times.

30. COPIES OF RULES:  Every member shall be furnished with a copy of the Club Rules and Regulations on acceptance.

31.  BADGES:  A Cub Badge shall be of an approved pattern and shall be delivered up to the Club Secretary by a member on termination of his membership.

32.  DISSOLUTION:  The Club, with the approval of the A.R.C., may be dissolved by a special General Meeting convened by direction of the Committee, or on the requisition of the majority of the members. If the resolution of dissolution be duly passed, the Committee shall forthwith liquidate the affairs of the Club, and if there be any surplus assets on realisation, these shall be disposed of at the dicretion of the Committee.

33.  HE AND SHE:  Reference to members as ‘he’ and ‘his’ shall in all cases be taken to refer to members of either sex in the interpretation of these rules.